Multi-Stage Cleans
When a patient is discharged or transferred, their room requires more than the usual cleaning workflow. Multi-Stage Cleans allows room cleaning to be done in multiple stages. This feature is used by healthcare facilities to ensure thorough cleaning and disinfection of patient rooms.
Where you can find this feature: Admin > Settings > Capacity Management > Enterprise Management > Enterprise Information > Select Your Campus > Global Settings > BedTracking > Multi-Stage Cleans
How Multi-Stage Cleans Work
Functionality
TeleTracking® Support must enable the Multi-Stage Cleans feature for it to be usable within the application. Your Health System will then have the ability to enable or disable Multi-Stage Cleans at a per-facility level.
The Multi-Stage Cleans feature needs to be enabled within the application Master Configuration
Once activated by TeleTracking, follow these steps to enable the feature for a given facility:
Go to Admin > Settings > Capacity Management > Enterprise Management > Enterprise Information > Select Your Campus > Global Settings > BedTracking > Multi-Stage Cleans.
Stage Overview
Stage 1: Involves the usual cleaning tasks.
Stage 2: An employee with additional training uses a specialized machine or process to perform deep cleaning.
Naming Stages
Administrators enable Multi-Stage Cleans and rename the UDEF8 and UDEF9 statuses appropriately for stage one and stage two.
Udef8 = Stage 1
Udef9 = Stage 2
Before enabling the Multi-Stage Clean feature for a campus, clear out the existing UDEF8 and UDEF9 jobs. The only way to have a Udef9 job is by completing a Udef8 job. Udef9 jobs can be canceled if they are not needed.
Additional Automation with Multi-Stage Cleans
Specific types of isolation, units, or patient attributes can be configured to automatically trigger a multi-stage clean when the patient is discharged or transferred.
Administrators assign the Second Stage Discharge Cleaning Workflow permission to EVS employees to allow them to receive notifications for the Stage 2 jobs. Your Health Systems onsite TeleTracking® Administrator will need to create a separate Group/Role configuration.
Understanding the Visual Components of Multi-Stage Cleans
Multi-stage cleaning jobs are color-coded on the user interface:
Stage 1: Light blue for Stage 1 jobs
Stage 2: Dark blue for Stage 2 jobs
In Progress jobs display the cleaning stage number (1 or 2) in a color-coded circle:
Stage 1: Light Blue circle with number 1
Stage 2: Dark Blue circle with number 2
Key Functionality
Users who can change job statuses (BT Supervisors) can change Dirty/Clean Next/Stat to Udef8 and vice versa, but not Udef9.
Beds Cleaned Real Time Key Indicator (RTKI) will not increment for completed Udef8 jobs, but will increment for completed Udef9 jobs.
Other RTKIs have not been updated to include Multi-Stage Cleaning jobs.
Employees must use TeleTracking EVS™ mobile to start and complete multi-stage cleaning jobs.
The Multi-Stage Cleans will not work through the IVR.
Workflows
Configuring Multi-Stage Cleans
Complete or cancel all existing Udef8 and Udef9 jobs before configuring Multi-Stage Cleans.
In the Multi-Stage Cleans row, select the toggle to enable the feature.
The text below the Enabled/Disabled button displays the date of the last change to the setting.
The Trigger for Multi-Stage Discharge Clean section appears.
Configure automatic multi-stage discharge cleans for patients with the selected isolation, unit, or patient attributes:
Isolation: Select the isolation types for which you want a multi-stage discharge clean to be automatically created.
Unit: Select the units for which you want a multi-stage discharge clean to be automatically created.
Patient Attribute: Select the patient attributes for which you want a multi-stage discharge clean to be automatically created.
Discharged or transferred patients with any of the selected isolation types, units, or patient attributes will automatically generate the first stage (Udef8) of a multi-stage cleaning job.
Select Save.