Transport Job Audit Report (HIPAA)

Purpose

The Transport Job Audit Report displays information about users who added, edited, or performed patient transport jobs or item transport jobs that had patient names associated with them. This report allows you to track users' access to Protected Health Information (information about patients that is kept private under the Health Insurance Portability and Accountability Act of 1996, or HIPAA).

Description

To generate this report, you must have the Access Application Level HIPAA Audit Data permission. Only records that are within your membership appear on the report.

For each transport job that meets the criteria selected when the report was generated, the following information is displayed on the report.

The parameters that were selected when the report was generated (such as Campus, data and time range, or patient last name) appear on the report.

Dates and times appear in the format configured in the Admin Tool component or in Admin > Settings > Capacity Management. For example, dates might appear in dd/mm/yyyy format (07/05/2016 is May 7, 2016) and times might appear in twenty-four-hour format (16:00 is 4 PM).

Name	Description
Job	The identification code of the transport job.
Patient	The name of the patient who was transported or whose name was associated with an item transport job.
Origin	The location where the transport job began.
Destination	The location where the transport job ended.
Mode of Travel	The mode of travel used to transport the patient.
Travel Requirements	The patient's travel requirements.
Date	The date of each transaction associated with the request (for example, the date the transport request was added or modified).
Time	The time of each transaction associated with the request (for example, the date the transport request was added or modified).
Accessor Name/ID	The user name and identification code of the person who performed the transaction. If the change was made automatically by an ADT transaction or a Microsoft® Windows® service or Web service, the column will display Interface.
Transaction Type	The type of activity that this user performed (For example, App Access: Add Transport Request means that the user noted in the Accessor Name/ID column accessed the TransportTracking™ application and added a request to transport this patient. Patient Access: IVR Job Inquiry means that a supervisor or requester inquired about a transport job for this patient over the Interactive Voice Response [IVR] system.)
Action/Event	The transport job action type (such as Transporter Removed or Status Changed) and/or the type of notification related to that action type (such as Employee Cancelled Job Notification) associated with this user. If there is both a transport job action and a notification event, then the information in this column appears in the following format <transport job action type> - <notification event>. An example is Transporter Removed - Employee Cancelled Job Notification. If there is only a transport job action type or only a notification event, then only that information is listed. This column can be helpful when you need information such as whether a transporter had a status change, was removed from a job, was assigned to a job, or rejected a job.
Source/Target	The workstation IP address, service name, or IVR identification code used to perform the transaction. If a job was automatically completed or cancelled by a service, then Windows Service or Web Service will appear with the name of the service, such as Capacity IQ®-TransportTracking. For example, if a job was cancelled automatically because of a patient's discharge and the Future Appointment Cancel Window setting, then Windows Service Capacity IQ®-TransportTracking will appear.
Job Status	The status of the transport job (for example, Pending). See Transport Job Request Status Definitions.