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Patient Placement QRG - Capacity IQ® Visibility
Patient Placement QRG - Capacity IQ® Visibility
William Pelino avatar
Written by William Pelino
Updated over 5 months ago

About

Patient Placement

  • Patient Placement staff have one of the most important roles within a hospital. Although they may not provide direct patient care in this role, their clinical expertise and problem-solving skills ensure that patients are safely and efficiently getting the appropriate care that they need. They are truly Care Traffic Control. Although they often make it look effortless, their work is not easy in the slightest. They not only manage a constant stream of patient bed requests, but they spend an incredible amount of time on the phone trying to sort out what beds are available. With the use of TeleTracking, Patient Placement Departments will be able to:

    • See real-time bed capacity and availability as patients are being admitted and discharged.

  • This Reference Guide provides step-by-step instructions for the functionality needed to complete the designed Patient Flow processes and workflows specific to the department.


Steps

Logging In/Out

To Log In:

  • Launch TeleTracking and input your User Login ID and Password. Click the Sign In button.

  • Click on PreAdmitTracking® on the toolbar or icon.

  • You will now see the Patient Placement view.

To Log Out:

  • In the upper-right corner, click on sign out or end session.

  • End session - if you are signed into multiple sessions or workstations, select end session to end the current session.

  • Sign out - if you are signed into multiple sessions (or multiple workstations), sign out will close all sessions on all workstations.

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The Electronic BedBoard®

  • The electronic bedboard is one of the most important tools for Patient Placement staff. When using the electronic bedboard, Patient Placement sees the real-time status of every bed in the hospital, helping them to efficiently manage patient flow.

    • NOTE: In this section, we will provide a general overview of the electronic bedboard view.

Click on the electronic bedboard icon and select the appropriate bedboard. The bedboard will open in a separate window.

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Census Information:

  • Census: Overall census of units included in bedboard.

  • Some units may not be present based on your hospital’s design.

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Unit Information:

  • Unit Name: Appears at the top of each column.

  • PB: Physical Beds-Licensed physical bed count of the unit.

  • CN: Census Count-Current unit census.

  • The Colored Border represents unit capacity:

    • Green-Bed Available

    • Yellow-Nearing Capacity

    • Red-At Capacity

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Bed Information:

Row 1

  • Bed Number

  • Gender - Denoted by background color

    • Dark Pink - The bed is occupied by or assigned to a female patient.

    • Dark Blue - The bed is occupied by or assigned to a male patient.

    • Light Pink - The bed can accommodate female patients but is not assigned or occupied.

    • Light Blue - The bed can accommodate male patients but is not assigned or occupied.

    • White - Gender unknown or the bed can accommodate patients of both genders

Row 2

  • Bed Status-labeled and indicated with a background color.

    • - Available(Green)

    • - Occupied(Orange)

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