Cost Centers
Cost Centers are groupings of departments, employees, or locations used for reporting or record-keeping purposes. Housekeeping, Transportation, and Maintenance might all be associated with the Hospital Services cost center, while Social Services and the Chaplain Office might be associated with the Patient Services cost center.
Where you can find this feature: Admin Tool > Dictionary Management > Cost Centers
How Cost Centers Work
Functionality
Cost Centers are groupings of departments or units used for reporting purposes. These logical components are seen as reporting groups, more so than traditional cost centers. Several entities must exist prior to creating a location, including Cost Center, Unit, and Room.
When adding or editing locations, you select a cost center for each location. Cost centers must be added to Capacity IQ® so they can be selected when locations are added or edited. If you have the appropriate permissions, you can add or edit cost centers.
Permissions Required
Admin Tool Menu permission
Global Admin Permissions-Administrative Controls-Cost Centers permission
Edit rights (for changing information)
View rights (for viewing information)
Membership Type "All" with administrative rights enabled or Membership Type "Fixed" with campus-level membership and administrative rights enabled for the campus.
Workflows
Creating a Cost Center
From the Home Screen, select the Admin Tool.
Expand the Admin Tool and select Dictionary Management.
From Dictionary Management, select Cost Centers.
On the Cost Centers screen, select Add.
Add the new Cost Center’s name and abbreviation.
Click Save.
Adding or Editing Cost Centers
Go to Admin Tool > Dictionary Management or Admin > Settings > Capacity Management > Miscellaneous > Dictionary Management.
In the Dictionary Name column, click the Cost Centers link.
To add cost centers:
Click Add to add a new row at the bottom of the page.
In the blank row in the Name column, type a cost center (maximum 50 characters).
In the same row in the Abbreviation column, type the abbreviation (maximum 15 characters).
Click Save. The new cost center appears at the top of the page.
To add more cost centers, repeat the steps.
To edit existing cost centers, change the text in the appropriate rows in the Name or Abbreviation columns, and then click Save.
Deleting Cost Centers
Go to Admin Tool > Dictionary Management or Admin > Settings > Capacity Management > Miscellaneous > Dictionary Management.
In the Dictionary Name column, click the Cost Centers link.
Select the checkboxes for the cost centers you want to delete. To select all cost centers, select the checkbox in the title bar.
Click Delete Selected Records.
When a confirmation message appears, click OK.