Ready to Move Timer Metrics Report Description

Permission Required

The Run Any Reports, Including Those that Reveal Patient Information permission is required to generate this report.

Purpose

The Ready to Move (RTM) timer on the PreAdmitTracking® application console displays the number of hours and minutes between when the patient's placement request was activated and when the patient was marked "ready to move" to a bed. The Ready to Move Timer Metrics report displays counts, averages, and durations of Ready to Move timer values by either:

User who requested the placement, or
Origin or target unit.

The report provides an overview of how long it takes per unit or per requesting user for a patient to be marked ready to move after the placement request has been activated. A detailed report or a summary report may be generated.

The detailed report displays specifics about completed placements per target or origin unit or per requesting user, such as the occupied bed, the requested time, and the time that the patient was marked ready to move.

The summary report lists counts per unit or user for each day of :

Completed placements
Compliant completed placements (those that have positive occupied timer durations)
Number of placements with invalid timers (those that have negative occupied timer durations)
Duration of time between when the placement request was activated and when the patient was marked ready to move.
Average duration of time between when the placement request was activated and when the patient was marked ready to move.
(If selected when the report is generated) Standard deviation (average distance from the average time for valid timers). A placement has a valid timer if the occupied timer value is positive.

The Ready To Move (RTM) Timer Metrics Report identifies compliance for requesting areas activating the RTM timer. The RTM timer is a crucial step in the bed request process. Making sure the RTM timer is being used appropriately will ensure Patient Placement is alerted through the system that the requesting area is ready for Patient Placement to assign a bed. If this timer is not consistently used when appropriate it can lead to delays in assigning beds. There are several data points captured in the RTM Timer Metrics Report, however, the following is the key metric to monitor.

Best Practice Metrics Captured in RTM Timer Metrics Report

Metric	Best Practice Goal
Ready To Move Compliance %	95% or above

Report Parameters

Criteria selected when the report was being generated appear under Report Parameters. An example is the name of the campus selected when the report was generated.

About the Report Data

Only completed placements associated with the campus that was selected when the report was generated appear.
Only completed placements where the patient has been marked Ready to Move are included in the statistics. However, the daily and group summaries include competed placements that have not been marked Ready to Move.
The report displays only occupying locations or requesting units that are within the membership of the user who generated the report.
The user who generates the report selects a date range and a shift. Only placements with requested dates within the selected date range and the selected shift appear on the report. However, if a shift starts on the end date of the report date range and ends on the next day, data from the entire shift will be included on the report. For example, if the end date of the report is September 2, 2012 and a shift started at 11:00 PM on September 2 and ended at 7:00 AM on September 3, then data from the entire shift, including the part on September 3, will be on the report.
The user who generates the report can choose a summary report or a detailed report.
The user who generates the report can select to display standard deviation (average distance from the average Ready to Move time for compliant placements).
Data appears by user who requested the placement, by target unit, or by origin unit, depending on criteria selected by the user who generated the report.

Description

Detailed Report

The following information is displayed on the detailed report for each user or target unit or origin unit, for each day within the date range selected.

Name	Description
Date	Requested date of the placement.
Day of the Week	The day of the week on which the requested date fell.
Patient Name	The last and first name of the patient associated with the placement.
Target Unit (only if data is grouped by user or origin unit)	The target unit selected for the placement.
Requested by User (only if data is grouped by target unit)	The user who requested the placement.
Bed Occupied	The abbreviation of the bed that the patient occupies.
Request Time	The time that the bed is needed.
RTM Time (Ready to Move Time)	The time that the patient was marked Ready to Move.
Duration	The time that the Ready to Move timer ended minus the time that it began. The beginning time is when the patient placement request was activated, The end is when the patient is marked Ready to Move. If the duration is negative, it appears in red. Negative values are excluded from calculations.
Daily Duration Average	Average Ready to Move time duration of all compliant placement records for the unit or user for the date.
Group Duration Average	Average Ready to Move time duration of all compliant placement records for the unit or user within the selected date range and shift. Compliant placements are those that have positive durations.
Invalid Timer Values	Number of placements with negative Ready to Move timer values for the unit or user within the selected date range and shift.
of # for % of placements were excluded (missing RTM dates and times)	Number of the total completed placements for this unit or user that were excluded from calculations because they did not have Ready to Move dates and times. The percentage of placements that were excluded for this reason also appears.

Summary Report

The following information is displayed on the summary report for each user or target unit or origin unit, for each day within the date range selected.

Name	Description
Date	Requested date of the placement.
Day of the Week	The day of the week on which the requested date fell.
Total Records	The total number of placements for this requested date for this user or unit.
Compliant Records	The total number of placements for this requested date and this user or unit for which the patients have been marked Ready to Move.
Invalid Timers	The total number of completed placements with this requested date for this user or unit that have negative Ready to Move timer durations. (Total Records minus Total Compliant Records)
Total Duration	Total Ready to Move time for all compliant placement records for this requested date for this user or unit. Invalid timers are excluded. Example: Two compliant placements have the same requested date. For one placement, twenty minutes elapsed between the time that the placement request was activated and the time that the patient was marked Ready to Move. For the other placement, 40 minutes elapsed. The total duration for the requested date is 60 minutes.
Average Duration	Average ready to Move time duration of all completed placement records with this requested date (Total Records divided by Total Compliant Records).
Standard Deviation	Average distance from the average Ready to Move time for compliant placements. The user who generates the report can choose to include or exclude standard deviation.
Group Duration Average	Average occupied time duration of all compliant placement records for the unit or user within the selected date range and shift.
Group Standard Deviation	Average distance from the average Ready to Move time for compliant placements for the unit or user within the selected date range and shift. The user who generates the report can choose to include or exclude standard deviation.
Invalid Timer Values	Number of placements with negative occupied timer values for the unit or user within the selected date range and shift.
of # for % of placements were excluded (missing RTM dates and times)	Number of the total completed placements for this unit or user that were excluded from calculations because they did not have Ready to Move dates and times. The percentage of placements that were excluded for this reason also appears.