Occupied Timer Metrics Report Description
Permission Required
The Run Any Reports, Including Those that Reveal Patient Information permission is required to generate this report.
Purpose
The occupied timer on the PreAdmitTracking® application console displays the number of hours and minutes between 1) when the patient was marked ready to move and a bed was assigned and cleaned AND 2) when the patient began to occupy the bed. The Occupied Timer Metrics report displays counts, averages, and durations of occupied timer values by either:
User who requested the placement, or
Origin or target unit.
The report provides an overview of how long it takes per unit or per requesting user for a patient to occupy a bed once the patient is marked ready to move and the bed is assigned and cleaned. A detailed report or a summary report may be generated.
The detailed report displays specifics about completed placements per target or origin unit or per requesting user, such as the occupied bed, the requested time, the time that the patient was marked ready to move, the time that the bed was assigned, and the time that the bed was occupied.
The summary report lists counts per unit or user for each day of:
Completed placements
Compliant completed placements (those that have positive occupied timer durations)
Number of placements with invalid timers (those that have negative occupied timer durations)
Duration of time between when the patient was marked ready to move and the bed was assigned and clean and when the bed was occupied.
Average duration of time between when the patient was marked ready to move and the bed was assigned and clean and when the bed was occupied.
(If selected when the report is generated) Standard deviation (average distance from the average time for valid timers). A placement has a valid timer if the occupied timer value is positive.
Report Parameters
Criteria selected when the report was being generated appear under Report Parameters. An example is the name of the campus selected when the report was generated.
About the Report Data
Only completed placements associated with the campus that was selected when the report was generated appear.
The report displays only occupying locations or requesting units that are within the membership of the user who generated the report.
The user who generates the report selects a date range and a shift. Only placements with requested dates within the selected date range and the selected shift appear on the report. However, if a shift starts on the end date of the report date range and ends on the next day, data from the entire shift will be included on the report. For example, if the end date of the report is September 2, 2012 and a shift started at 11:00 PM on September 2 and ended at 7:00 AM on September 3, then data from the entire shift, including the part on September 3, will be on the report.
The user who generates the report can choose a summary report or a detailed report.
The user who generates the report can select to display standard deviation (average distance from the average occupied time for compliant placements).
Data appears by user who requested the placement, by target unit, or by origin unit, depending on criteria selected by the user who generated the report.
Description
Detailed Report
The following information is displayed on the detailed report for each user or target unit or origin unit, for each day within the date range selected.
Name | Description |
Date | Requested date of the placement. |
Day of the Week | The day of the week on which the requested date fell. |
Patient Name | The last and first name of the patient associated with the placement. |
Target Unit (only if data is grouped by user or origin unit) | The target unit selected for the placement. |
Requested by User (only if data is grouped by target unit) | The user who requested the placement. |
Bed Occupied | The abbreviation of the bed that the patient occupies. |
Request Time | The time that the bed is needed. |
RTM Time (Ready to Move Time) | The time that the patient was marked Ready to Move. |
Assign Time | The time that the bed was assigned. |
Clean Time | The time that the bed was marked Clean. If the time and date that the bed was marked Clean is earlier than the Assign Time, then the assign time appears in this column. If a bed is already assigned at the time that it is marked Clean, then this time is updated every time that the assigned bed is cleaned. If a bed is already clean before it is assigned, then this time is updated when the bed is assigned. |
Occupy Time | The time that the bed became occupied. |
Duration | The time that the occupied timer ended minus the time that it began. The beginning time is when the patient is marked Ready to Move and the bed is assigned and cleaned. The end time is when the patient begins to occupy the bed. If the duration is negative, it appears in red. Negative values are excluded from calculations. |
Daily Duration Average | Average occupied time duration of all compliant placement records for the unit or user for the date. |
Group Duration Average | Average occupied time duration of all compliant placement records for the unit or user within the selected date range and shift. Compliant placements are those that have positive durations. |
Invalid Timer Values | Number of placements with negative occupied timer values for the unit or user within the selected date range and shift. |
of # for % of placements were excluded (missing RTM dates and times) | Number of the total completed placements for this unit or user that were excluded from calculations because they did not have Ready to Move dates and times. The percentage of placements that were excluded for this reason also appears. |
Summary Report
The following information is displayed on the summary report for each user or target unit or origin unit, for each day within the date range selected.
Name | Description |
Date | Requested date of the placement. |
Day of the Week | The day of the week on which the requested date fell. |
Total Records | The total number of placements for this requested date for this user or unit. |
Total Compliant Records | The total number of placements for this requested date and this user or unit for which the patients have been marked Ready to Move. |
Invalid Timers | The total number of completed placements with this requested date for this user or unit that have negative occupied timer durations. (Total Records minus Total Compliant Records) |
Total Duration | Total occupied time for all compliant placement records for this requested date for this user or unit. Invalid timers are excluded. Example: Two compliant placements have the same requested date. For one placement, twenty minutes elapsed between the time that the patient was marked Ready to Move and a bed was assigned and cleaned and the time that the bed became occupied. For the other placement, 40 minutes elapsed. The total duration for the requested date is 60 minutes. |
Average Duration | Average occupied time duration of all completed placement records with this requested date (Total Records divided by Total Compliant Records). |
Standard Deviation | Average distance from the average occupied time for compliant placements. The user who generates the report can choose to include or exclude standard deviation. |
Group Duration Average | Average occupied time duration of all compliant placement records for the unit or user within the selected date range and shift. |
Group Standard Deviation | Average distance from the average occupied time for compliant placements for the unit or user within the selected date range and shift. The user who generates the report can choose to include or exclude standard deviation. |
Invalid Timer Values | Number of placements with negative occupied timer values for the unit or user within the selected date range and shift. |
Occupied Timer Metrics Report
Group by: Data can be displayed by user who requested or assigned (for the Assignment Timer Metrics report) the bed OR by the target unit or origin unit associated with the placement. Select Requested by User (or Assigned by User) or Target Unit or Origin Unit.
Unit: Select the units that should be included on the report. Click the magnifying glass next to the Units box to display a list of units in your membership. Select the check boxes for the units that should be included on the report, and then click Select to save the selection and return to the Units box. To return to having all units in the campus that are within your membership included on the report, click the restore icon next to the Units box. If you do not select any units, all units associated with the selected campus and to which you have membership will be included.
Request Date: To include only placements that have a requested date within a certain date range, select the date range.
Click the calendar icon next to the From box. Click the arrows at the top to select the month and year, and then click a date for the beginning of the range (for example, May 1, 2009).
Click the calendar icon next to the To box. Click the arrows at the top to select the month and year, and then click a date for the end of the range (for example, May 31, 2009).
Shift Time: To choose specific shifts to be included on the report, in the Start and End boxes, type the start and end times of the shifts. For example, to include the 8:00 AM to 3:59 PM AND the 4:00 PM to 11:59 PM shift, in the Start box, type 08:00 AM and in the End box, type 11:59 PM. If a shift starts on one date and ends on the next, the report will include data from the entire shift. If a shift starts on the last date of a date range ends one day later, data from the entire shift, including the part of the shift that is after the end date of the report, still will be on the report. A message appears indicating that a shift that crosses over the midnight boundary was selected and that the report end date will actually be the day after the selected end date.
Important Note: If you change the database selection after selecting dates, times, and other options, the dates and times that you selected will not change. However, other options will change and you will have to re-select them.
Include Standard Deviation?: To include standard deviation on the report, select Yes. Including standard deviation can be helpful if you want to examine variations from the average (for example, variations from the average time between bed assignment and placement request activation or target unit selection).
Summary View (Yes or No): To show a summary view of the report, select Yes. To show a detailed view, select No. The summary view displays total durations, average durations, group durations, and group standard deviations. The detailed view shows per unit or per user, detailed information such as the request time and the bed that was occupied.