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Creating New Units - Capacity IQ®

A Unit is a logical component of a campus.

William Pelino avatar
Written by William Pelino
Updated over 6 months ago

About

A Unit is a logical component of a campus.

  • In its most basic definition, a unit is a grouping of rooms (and the locations in those rooms). All rooms in a unit must be in the same building and on the same floor.

  • Units typically contain at least one room and any associated locations. Rooms must be associated with a Unit, therefore, Units must be created before rooms.

  • Units are used in:

    1. Proximity Matching - Capacity IQ® Transport

    2. Location Searching - Capacity IQ® Transport

    3. Bedboard Grouping - Capacity IQ® PreAdmit and Patient Tracking Portal

    4. Membership - Patient visibility for Users

    5. Bed Requests - Origin Unit and Target Unit

  • There may be many reasons to add new units or locations. A couple of those include:

    • There is a community emergency (hurricane, pandemic, etc.) which requires the hospital to add capacity to meet needs

    • The hospital is adding new capacity (a new building or unit within a building)


Steps

Create a Unit

  1. Select the Admin Tool

  2. Select Unit / Zone /Location Management

  3. Select Units

  4. Select Add Unit

    • On the Unit screen all starred information must be completed, at minimum

  • PreAdmit Settings are determined during the design process of system implementation. If new units are created, as a System Admin you would use the same settings as the existing units for consistency.

  • The values will default but they may not always be correct.

  • As a Sys Admin be sure to always verify the default settings match the other units.

  • Timer Settings are set during Implementation and come out of the Design and Validation process. As a Sys Admin, you would change the timer settings if there has been a change in philosophy about the time frames each timer captures.

  • Timer Settings allow users to define when timers will turn Yellow and Red to Alert users to bottlenecks.

  • Placement Settings allow users to define various settings in the system.

  • Discharge Timer Settings determine the times at which the Discharge Timer will turn Yellow or Red on the PatientTracking Portal.

  • Bedboard Settings allow users to determine unit census and indicates the unit's remaining available capacity. To bring attention to the numbers, they are surrounded by a border.
    These settings also determine whether a unit is displayed on the Bedboard.

  • Staffed Bed Settings allow users to identify the number of beds for which a unit is staffed.


Best Practices

We never want to delete units, as once that is deleted all data pertaining that unit is deleted as well. To keep the data our best practice would be to put zzz infront of the unit name.


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