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Average Discharge Transfer Report QRG - Capacity IQ® PreAdmit
Average Discharge Transfer Report QRG - Capacity IQ® PreAdmit
William Pelino avatar
Written by William Pelino
Updated over 5 months ago

Average Discharge/Transfers Report

The Average Discharges/Transfers Report provides the total number and percentage of discharges and/or transfers that occurred within a selected time range. This is a very useful report for both EVS Supervisors and Nursing Units because it shows when the bulk of discharges are happening. This helps units see if they are meeting their early discharge goals and it also helps EVS Supervisors manage staffing to ensure that the busiest times are being covered. This report is also used by Transport Supervisors (in conjunction with the Activity Detail by Job Report) to determine the % of discharges completed by the transport department.

Best Practice Metrics Captured In Average Discharges/Transfers Report

Metric

Best Practice Goal

% of Discharges by 11 AM

25%

% of Discharges by 2 PM

50%

% of Discharges Completed by Transport Department

Note: See the Discharge by Transport section of this reference guide for additional details on this metric

70%

Generating The Average Discharges/Transfers Report

Database - Where Your Facility's Data Is Stored

  • Production - Data that is stored in the production database (this is your current data).

    • Use when live up-to-the-minute data is needed.

    • Contains the data from the current time and for the past number of days as defined in Archive Management. This is typically 7 days but may range between 1 and 30 days. If you do not know the number of days, your TeleTracking System Administrator should be able to assist.

  • Archive - Data that is stored in the archive database (this is your older data).

    • Does not capture data for the current day.

    • Users can access reports as far back as the go-live date.

Campus

  • Defaults to your campus. The only exception is if you have access to multiple campuses. If you have membership in multiple campuses (for example, ABC Children's Hospital and ABC Women's Hospital), then in the Campus list, select the campus for which you wish to generate a report.

Origin Unit

  • Magnifying Glass

    • Clicking on the magnifying glass allows you to select specific units.

    • If no units are selected, the report will run for all units by default.

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Date & Time

  • Discharge/Transfer Date

    • Click on the Calendar Icon to select the needed dates.

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  • Time Periods

    • Choose up to 10 different time periods to run the reports.

    • Note: If you choose a different number of periods, be sure to adjust the times. Also, if running to report on best practice metrics, please adjust the defaults to 13:59 for the second period End time and 14:00 for the third period Begin time.

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Events To Include

  • You can choose to run this report for either discharge, transfers, or both.

  • Note: To capture Best Practice metrics run for discharges only.

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Include Weekends

  • Choose if you wish to capture weekend metrics in the report.

  • Note: To capture true metrics, choose Yes.

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Output

  • Choose the format of the report data. Options include Adobe and Excel.

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  • Run Report

    • Click Run Report once all fields are populated.

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Analyzing The Average Discharges/Transfers Report

Below is an example of a generated Average Discharge/Transfer Report. We will now break down the information to help you better understand how to read the data.

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In the far-left column, you will see the date ranges that you chose in the report and along the top row, you will find each day of the week. Within each day and time range, you are provided with a count and a percentage.

  • Count - Total number of discharges/transfers that occurred in the time range.

  • Percentage - The percentage of discharges/transfers that occurred within each time range for that day of the week.

  • Total Discharges/Transfers - The total number of discharges/transfers for each day.

  • Average/Day - The number in the total discharges/transfers row for this day of the week is divided by the number of times that this day is included in the report.

  • All Column - In the column on the far right you will find totals for all the days combined. This is where you will find your value for the Best Practice Metrics.

    • Note: The All column is where you find the values for the % of Discharges by 11 am and 2 pm Best Practice Metrics.

Discharges By Transport

As mentioned previously, the Average Discharges/Transfers Report is also used to help calculate the Best Practice Metric for Discharges Completed by Transport. In order to ensure the accuracy of data, there are two specific reports that will need to be run to capture data points for a calculation. The two reports are the Activity Detail by Job Number and the Average Discharges/Transfers Report.

Report To Run

Instructions For Generating Report Parameters

Metric To Capture

Activity Detail By Job Number

Origin: Include All Home Locations.

Destination: Include All Discharge Locations.

Total Discharges/Transfers

Average Discharges/Transfers

Events To Include: Discharges Only

Total # Of Requests

Once the reports are generated and you have captured the metrics, the following calculation will provide the Best Practice Metric for Discharges Completed by Transport:

Total Discharges/Transfers / Total # of Requests = Discharges Completed by Transport


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