About
The Patient Audit report displays information about changes to patient records, which is helpful when you are trying to determine why a patient does not appear on a list view or on the electronic bedboard®.
Report Parameters
Criteria selected when the report was being generated appear under Report Parameters, such as the name of the campus.
About the Report Data
Only patients associated with the campus that was selected when the report was generated will appear.
The user who generates the report selects a date range. Only actions that occur between that date range appear on the report. The dates of the actions are called event dates.
The user who generates the report can choose a summary report or a detailed report (with more details about the patient and the new and previous values in each field on the patient record).
Data appears by patient.
If the user who generated the report selected Include RTLS Changes, then the events that occur in locations that are defined only in Location IQ® solutions are included.
For example, if a patient who has a patient tag is moving through Location IQ® locations while being transported, this will be included on the report if the Include RTLS Changes option is enabled. This option can be enabled only if the Capacity Management Suite system is integrated with Location IQ®
Detailed Report
The detailed report displays more specific information about the patient, such as the admit date and patient status.
The following information is displayed on the detailed report for each patient. The detailed report is in .xls format only. It cannot be generated in .pdf format.
+ or –
To see details of changes to a patient record based on an event, click the + sign in the row that corresponds to the event.
Event Date
The date and time that the action occurred in local time.
Source
How the change was made (for example, through the user interface (UI) on a computer workstation, through the IVR, or through the ADT system).
Request and Action
The event that occurred or action that was taken.
MRN and Visit Number
The patient’s medical record number and visit number
XT Patient ID
A number used in the database to associate the patient with their information.
Patient Status
The patient's status as a result of the action (such as PreAdmit, Inhouse, or Pending Discharge)
Home Location Type
Whether the patient's home location is a Home Non-Holding bed or a Home Holding bed
Assigned Bed
The bed to which the patient has been assigned.
Admit Date
The date that the patient was actually admitted. Dates and times are formatted according to enterprise settings configured in the Admin Tool
Expected Admit Date
The date the patient was expected to be admitted.
User
The name and IVR ID of the user who made the change (for example, the user who selected Admit Patient on the Patient/Placement Details form).
Transport Job Details
For a completed transport job, the patient's name, medical record number and visit number; the job's origin and destination; the job number; the dates and times that the job was created, entered Pending status, and entered In Progress status; and the requester's name and base location
HL7 Message
If there is an HL7 message associated with the event, then a message segment and field appear in this column (for example, MSH:1).
Chameleon XML
If there is an HL7 message associated with the event, then <Chameleon Import> appears in this column
Payor
A list of all the payors for a patient. Up to three payors will be listed in order of priority.
Details of Changes to a Patient Record
To see details of changes to a patient record based on an event, click the plus sign (+) on the far-left side of the spreadsheet, next to the row that corresponds with the event. The following information appears when you click the + sign.
Field
The fields in the patient record. Examples are Patient Home Location, Patient Diagnosis, Patient Projected Discharge, Bed Custom Attributes, Patient Address, Patient Care Progression Group (Milestone) and Care Type any information about the patient that was in custom columns in the PatientTracking Portal, Patient Tag ID (number of patient tag used in conjunction with equipment installed throughout the hospital to track the patient), Patient Tracking Location (location identified as a Location IQ® location, and the care progression groups (such as Physiotherapy)..
Result
The change to a field as a result of an event
Previous Value
The information that was associated previously with the field that was changed
Changed
If the Previous Value column and the Result column show two different values , then Yes appears in the Changed column.
Summary Report
The summary report lists:
Each patient
Each action taken related to the patient record (such as Edit Patient/Placement Details or Automatic Transitions to Pending Discharge)
The specific field or information that was changed (such as Patient Isolation Type or Patient Status)
The values of the fields before and after the change (such as Inhouse and Pending Discharge)
How the change was made (such as through a computer workstation manually or through a service automatically)
The user who made the change
Summary Report
The following information is displayed on the summary report for each patient.
Patient Name
The patient's last and first name
MRN and Visit Number
The patient’s medical record number and visit number
Date
The date and time that the action occurred in local time
Request and Action
The event that occurred or action that was taken
Change
The type of information that was changed (such as the patient's isolation type, hospital service, home location, gender, or status)
Old Value
The information before the change was made
New Value
The information after the change was made
Access Type
How the change was made (for example, through the user interface (UI) on a computer workstation, through the IVR, or through the ADT system)
User
The name and IVR ID of the user who made the change (for example, the user who selected Admit Patient on the Patient/Placement Details form)
Payor
A list of all the payors for a patient
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